Professional Accounting Servicesfor Your Business
Comprehensive bookkeeping, payroll, and financial management services designed to help business owners stay organized, maintain compliance, and make informed financial decisions.
Bookkeeping & Financial Reporting
Accurate, timely bookkeeping and financial statements that give you a clear picture of your business performance.
Who This Service Is For
- Small to mid-sized businesses that need reliable monthly bookkeeping
- Business owners who want accurate financial data for decision-making
- Companies preparing for growth, funding, or sale
- Organizations that need consistent, professional financial records
What Is Included
- Monthly transaction categorization and entry
- Bank and credit card account reconciliation
- Monthly financial statement preparation
- Income statements and balance sheets
- General ledger maintenance
- Accounts payable and receivable tracking
- Month-end and year-end closing
- Financial report review and analysis
Our Process
Initial Assessment
We review your current books, software setup, and reporting needs to understand where you stand.
System Setup & Cleanup
We organize your chart of accounts, connect bank feeds, and clean up any backlog.
Monthly Processing
Each month we categorize transactions, reconcile accounts, and prepare financial statements.
Review & Delivery
We review statements with you, answer questions, and deliver your monthly reporting package.
Expected Deliverables
- Monthly income statement (P&L)
- Monthly balance sheet
- Bank reconciliation reports
- General ledger detail
- Accounts payable aging summary
- Accounts receivable aging summary
Software Supported
QuickBooks Online (primary), Xero (supported)
Typical Turnaround
Monthly statements delivered within 10 business days after month-end. Catch-up work for past periods typically completed in 2–4 weeks depending on transaction volume.
Frequently Asked Questions
How many transactions per month can you handle?
Our bookkeeping service is designed for businesses processing 50 to 500+ transactions per month. During onboarding we assess your volume and match the right service level.
What if I am several months behind?
Many clients come to us behind on their books. We provide a catch-up timeline and quote after reviewing your records. Most cleanups are completed within 2–4 weeks.
Do I need to use QuickBooks Online?
QuickBooks Online is our recommended platform and where we have the most expertise. We also support Xero. If you use another platform, we can evaluate it during the initial consultation.
Payroll Services
Comprehensive payroll management that ensures your employees are paid accurately and on time while maintaining compliance.
Who This Service Is For
- Businesses with 1–50+ employees who want reliable payroll processing
- Companies seeking to reduce payroll compliance risk
- Employers who need accurate payroll filings
- Businesses expanding into new states with different payroll requirements
What Is Included
- Payroll processing and direct deposit
- Payroll calculation and filing
- W-2 and 1099 preparation and filing
- New hire reporting
- Employee earnings records maintenance
- Payroll journal entries for your books
- Garnishments and deductions processing
- Multi-state payroll support
Our Process
Setup & Registration
We register your business with agencies, set up employee profiles, and configure your payroll system.
Ongoing Processing
Each pay period we process payroll, calculate deductions, and issue direct deposits or checks.
Filing
We file federal and state payroll filings on schedule and handle quarterly and annual returns.
Year-End
We prepare and file W-2s, 1099s, and reconcile annual payroll reports.
Expected Deliverables
- Pay stubs and earnings statements
- Payroll register and summary reports
- Filing confirmations
- W-2 and 1099 forms (year-end)
- Labor cost allocation reports
- Payroll journal entries for your general ledger
Software Supported
QuickBooks Online Payroll, Gusto, ADP (we adapt to your preferred platform)
Typical Turnaround
Payroll processed per your schedule (weekly, bi-weekly, semi-monthly, or monthly). Filings submitted by applicable deadlines. Year-end forms delivered by January 31.
Frequently Asked Questions
Can you take over payroll mid-year?
Yes. We review your year-to-date payroll data, verify filings, and ensure a smooth transition. There is no wrong time to switch.
Do you handle multi-state payroll?
Yes — we manage payroll for employees across multiple states, including state-specific registrations, withholding, and compliance requirements.
What happens if there is a payroll filing issue?
We proactively monitor filings and deadlines. If an issue arises, we work with agencies to resolve it and keep you informed throughout the process.
Controller & Fractional CFO Services
High-level financial oversight and strategic guidance without the cost of a full-time executive hire.
Who This Service Is For
- Growing businesses that need financial leadership beyond basic bookkeeping
- Companies preparing for investment rounds or acquisitions
- Organizations that need board-level financial reporting
- Business owners seeking strategic financial guidance for growth
What Is Included
- Financial strategy development and planning
- Budget preparation, monitoring, and variance analysis
- Cash flow forecasting and management
- Key performance indicator tracking and reporting
- Financial modeling and scenario analysis
- Board and investor financial reporting
- Internal control review and recommendations
- Business valuation support and due diligence
Our Process
Discovery & Assessment
We learn your business model, growth goals, and current financial operations to identify gaps and opportunities.
Strategy Development
We build a financial roadmap including budgets, forecasts, KPIs, and reporting frameworks aligned with your goals.
Ongoing Oversight
Regular financial reviews, variance analysis, cash flow monitoring, and strategic recommendations.
Executive Reporting
Board-ready financial packages, investor updates, and leadership summaries delivered on a consistent schedule.
Expected Deliverables
- Monthly financial review and variance analysis
- Cash flow forecast (13-week rolling)
- Annual budget and quarterly updates
- KPI dashboard and trend analysis
- Board and investor reporting packages
- Internal control assessment and recommendations
Software Supported
QuickBooks Online, Excel/Google Sheets for modeling, and we integrate with your existing tools
Typical Turnaround
Monthly reports delivered within 15 business days after month-end. Budgets and forecasts updated quarterly. Ad-hoc analysis available with 2–3 business day turnaround.
Frequently Asked Questions
How is this different from bookkeeping?
Bookkeeping handles day-to-day transaction recording. Controller/CFO services provide financial leadership — budgeting, forecasting, cash flow strategy, KPI tracking, and board-level reporting that helps you run and grow the business.
How many hours per month do you typically work with a client?
Engagements vary based on complexity. Most clients receive 10–40 hours per month of controller/CFO support. We define the scope during onboarding so you know exactly what to expect.
Can I engage you for a specific project?
Yes — we support one-time projects such as investor due diligence preparation, business valuation support, financial model building, and internal control reviews.
QuickBooks Online Services
Expert QuickBooks Online setup, cleanup, and ongoing management to keep your accounting system running efficiently.
Who This Service Is For
- Businesses new to QuickBooks Online who need proper setup
- Companies with disorganized QuickBooks files that need cleanup
- Businesses transitioning from another accounting platform
- QuickBooks users who need expert configuration and training
What Is Included
- QuickBooks Online account setup and configuration
- Chart of accounts design and optimization
- Historical data cleanup and catch-up
- Bank and credit card feed setup
- Third-party app integrations
- Custom reporting setup
- User training and support
- Ongoing system maintenance and troubleshooting
Our Process
System Audit
We review your current QuickBooks file, chart of accounts, and workflows to identify issues and inefficiencies.
Setup or Restructure
We build or rebuild your chart of accounts, configure bank feeds, set up products/services lists, and customize settings.
Data Migration or Cleanup
For new setups we migrate historical data. For cleanups we correct miscategorized transactions and reconcile discrepancies.
Training & Handoff
We train you or your team on daily workflows, reporting, and best practices so you can use QuickBooks with confidence.
Expected Deliverables
- Optimized chart of accounts
- Configured bank feeds and rules
- Custom management reports
- Reconciled historical data
- User access and permission setup
- QuickBooks workflow documentation
Software Supported
QuickBooks Online (all versions: Simple Start, Essentials, Plus, Advanced)
Typical Turnaround
New setup: 3–5 business days. Cleanup and catch-up: 1–3 weeks depending on data volume and complexity. Training sessions scheduled at your convenience.
Frequently Asked Questions
I already have QuickBooks — why do I need help?
Many businesses have QuickBooks set up but not optimized. Common issues include miscategorized transactions, unreconciled accounts, poorly structured chart of accounts, and missing reporting. We fix these and teach you how to maintain it.
Can you migrate me from desktop to QuickBooks Online?
Yes — we handle the full migration including data transfer, verification, and setup of all features in the online version.
Do you provide ongoing QuickBooks support?
Yes, we offer ongoing support plans for businesses that want us to manage their QuickBooks file and handle troubleshooting as issues come up.
Budgeting & Cash Flow Management
Forward-looking financial planning that helps you manage resources effectively and prepare for what lies ahead.
Who This Service Is For
- Businesses that want better control over their financial future
- Companies with seasonal or variable cash flow patterns
- Organizations planning major investments or expansion
- Business owners who need clarity on their financial trajectory
What Is Included
- Annual and quarterly budget development
- Cash flow forecasting and monitoring
- Actual vs. budget variance analysis
- Revenue and expense trend analysis
- Working capital management
- Break-even analysis
- Capital expenditure planning
- Financial health assessment
Our Process
Historical Analysis
We review 12–24 months of financial data to identify trends, seasonality, and cost patterns.
Budget & Forecast Build
We develop an annual budget and rolling cash flow forecast based on your historical data, growth plans, and market conditions.
Monthly Monitoring
Each month we compare actual results to budget, analyze variances, and update forecasts with current data.
Strategic Recommendations
We present findings and actionable recommendations to improve cash position and financial performance.
Expected Deliverables
- Annual operating budget
- Monthly cash flow forecast (rolling 12 months)
- Monthly budget vs. actual variance report
- Cash burn and runway analysis
- Break-even analysis by product or service line
- Working capital optimization recommendations
Software Supported
QuickBooks Online + Excel/Google Sheets. We build custom forecast models tailored to your business.
Typical Turnaround
Initial budget and forecast delivered within 2–3 weeks. Monthly variance reports delivered within 10 business days after month-end. Forecast updates incorporated monthly.
Frequently Asked Questions
How often should I update my budget?
We recommend reviewing your budget monthly and doing a formal update quarterly. Business conditions change, and your budget should reflect current reality — not what you projected six months ago.
What is the difference between a budget and a cash flow forecast?
A budget is a plan for revenue and expenses (profit-focused). A cash flow forecast tracks when cash actually moves in and out of your business. Both are critical — a profitable business can still run out of cash.
I have never created a budget — where do I start?
We start with your historical data as a baseline, add your growth assumptions and known upcoming expenses, and build from there. Most clients are surprised at how straightforward the process is with the right guidance.
Ready to Discuss Your Needs?
Schedule a free consultation to discuss which services fit your business.
Schedule ConsultationOur Process
A structured, reliable approach to managing your business finances.
Initial Consultation
We learn about your business, current financial processes, and what you need from a bookkeeping partner.
Onboarding & System Setup
We set up or optimize your accounting system, connect accounts, and establish efficient workflows.
Ongoing Monthly Service
Each month, we categorize transactions, reconcile accounts, prepare financial statements, and deliver reports.
Review & Insights
We review your financials with you, answer questions, and provide insights to support your business decisions.
Deliverables
What you can expect to receive when you work with Team Bookkeeping & Accounting.
Monthly Financial Statements
Income statement, balance sheet, and supporting schedules delivered on a consistent schedule.
Reconciliation Reports
Bank and credit card accounts reconciled and documented each month.
Cash Flow Reports
Clear visibility into cash movements with analysis of sources and uses of funds.
Financial Analysis
Key metrics, trends, and performance indicators relevant to your business.
CPA-Ready Records
Organized financial documentation ready for your CPA or financial professional.
Custom Reports
Tailored reporting based on your specific industry, goals, and information needs.
Frequently Asked Questions
Common questions about our services and how we work with clients.
We maintain a structured process with multiple levels of review. Every transaction is categorized according to established accounting principles. Bank and credit card accounts are reconciled monthly. Financial statements go through a review process before being delivered to clients. We also maintain clear documentation to support all entries and adjustments.
The timeline depends on the volume of transactions and how far behind your books are. During the initial consultation, we assess the scope of work needed and provide a realistic timeline. Most catch-up projects for small to mid-sized businesses are completed within two to four weeks. We prioritize getting your books current while establishing processes to keep them that way.
We work primarily with QuickBooks Online, which we recommend for most small to mid-sized businesses. We also support Xero and can adapt to other platforms. If you do not currently use accounting software, we will help you select and set up the right solution.
Data security and confidentiality are fundamental to our practice. We use secure, encrypted platforms for all financial data. Access to client information is limited to authorized team members directly involved with that account. We maintain strict confidentiality policies and never share client information without authorization.
Bookkeeping focuses on the day-to-day recording of financial transactions, account reconciliation, and preparation of basic financial statements. Controller services build on that foundation with higher-level oversight, including financial analysis, internal control review, policy development, and management reporting. Fractional CFO services add strategic financial planning, forecasting, budgeting, and executive-level financial guidance. We offer all three levels so you can get the support that matches your needs.
Yes. We regularly collaborate with our clients CPAs and financial professionals. We provide organized financial reports, transaction detail, and supporting documentation that makes their job easier. This collaboration often reduces the time and cost of financial preparation while ensuring consistency between your books and filings. We are happy to communicate directly with your CPA with your authorization.
Contact us to schedule a free initial consultation. We will discuss your business, current financial situation, and what you need. Based on that conversation, we provide a service recommendation and clear expectations about timeline, deliverables, and cost. Once you decide to move forward, we handle the onboarding process including system setup, account connections, and establishing your monthly workflow.
Ready to Get Started?
Schedule a free consultation to discuss your business needs.
Schedule Consultation